Position Overview:
Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day.
Qualifications and Requirements:
A minimum one-year Office Administration - General Certificate is required
A two-year Office Administration Diploma is preferred
A minimum two years experience with Anishinabek children, youth, individuals and families
Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting
Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered
Satisfactory Criminal Records Search
Required to work flexible hours as determined by the respective Service Manager in relation to service requirements
Must possess a Class “G” Driver’s Licence and have access to a personal vehicle which will pass a safety inspection
Hours of Work: 32.5 per week
